January’s Weekly Memos
“Alone we can do so little;
together we can do so much.”
Week of January 5
Congratulations!
Center Supervisor, Michelle Higginson has announced her retirement as of January 29, 2026. Michelle has faithfully served SCOE staff and families for the past 10 years. Her empathy for children and families and commitment to her teams will be deeply missed. Please join me and our GO Team in wishing Michelle all the best as she begins this exciting new chapter!
Art of Sculpture Update
Here is a link to the Art of Sculpture Curriculum. We will receive curriculum binders for teaching staff by the week of January 12th and will send them out to teaching staff.
Garden Support/Maintenance
CFS has partnered with East Stanislaus and they are partnering with High School students and college interns that are interested in agriculture. They will be setting up the gardens. Please let Mais know if you are interested in having these interns go and help with gardens.
SCOE GO 26-27 High Enrollment Work Plan
Center Supervisor and FES, here is the final High Enrollment Work Plan. Please be sure to add important deadlines into your Outlook calendars to help ensure we all do our part to fully implement the Plan. Please bring any questions and concerns to the regular FES and GO Leads Meetings.
Attendance Timeline/ Tracker- Center Supervisor + FES
Attendance reporting is a shared responsibility.
Educators ensure sign-in sheets are complete and accurate and that attendance and absences are correctly entered in COPA.
Center Supervisors review sign-in sheets and COPA data for accuracy and upload them to the Google Drive by Tuesday for the prior week.
Jewelee or Chris conduct a secondary review on Wednesdays.
Itzel enters attendance and absence data into the CARE system for state reporting. Attendance is typically entered the week after sign-in sheets are received.
Timelines are compressed near the end of the month because review and CARE data entry is due by the 3rd of the month.
Late or inaccurate sign-in sheets delay data entry and place the agency at risk of noncompliance.
Center Supervisor & FES Monthly Review and Reconciliation (due the 2nd of the month)
To improve transparency and reduce individual follow-ups, Itzel maintains a live Attendance Status Tracker (request Viewer access). The tracker shows each classroom’s weekly status (e.g., completed, in progress, non-class days, awaiting sign-in sheets, or awaiting corrections), with brief notes as needed. Center Supervisors and FES should review the tracker to determine when follow-up is required. Itzel will keep the tracker updated.
This tool supports monthly review and reconciliation of attendance, absences, enrollment, and best interest days, which must be completed no later than the 2nd of the month for the prior month.
For additional guidance, the SCOE GO Attendance Process – Center Based has been recently updated.
Upcoming Pediatric CPR/First Aid Course
Here is the flyer to register for the next course. As a reminder, staff who register are expected to attend. Cancellations within 8 days of the course are considered a no show and SCOE is charged for no shows. This is not an allowable Head Start expense.
SCOE GO Budget Status Report
Here is the December 31st SCOE GO Budget Status Report. We are working on a solution to better reflect necessary one-time expenses apart from regular child supplies. Please reach out to Francisca Ramos for questions about Head Start Preschool expenses and Adriana Madrigal Sanchez for questions about Early Head Start.
Help is available when you need it:
Access support from CFS Mental Health & Wellness team at cfs-mentalhealth@stancoe.org
SCOE’s Employee Assistance Program—In the moment counseling support is available by phone 24/7 at 800-295-8323.
CalHOPE: Call or text the CalHOPE Warm Line: (833) 317-HOPE (4673) The CalHOPE warm line connects callers to people who have persevered through struggles with stress, anxiety, depression—emotions triggered by circumstances and events in everyday life. The peer counselors listen with compassion, provide non-judgmental support, and guide you to additional resources that can give hope and help you cope.
Stanislaus County Warm Line—available by phone 24/7. Call 209-558-4600 Stanislaus Co residents can call when they are having a hard time making it through the day but not in crisis, need a caring listener to provide effective feedback to help explore options, or want support, assistance and resources toward recovery.
Stanislaus Behavioral Health and Recovery Services (STAN BHRS) Access Line: 1-888-376-6246
CA state hotline 833-544-2374 that people — particularly older, isolated Californians — can call for local non-medical services, such as food delivery and mental health care.
988 Suicide and Crisis Lifeline—available by phone 24/7. No holds and no busy signals Dial 988
Your health insurance. Call the phone number on your card to access a provider who accepts your insurance. You can access a professional at just the cost of a co-pay
Anthem Total Health, Total You-created to help you take care of your health, work on lifestyle changes and connect with specialized health professionals. Services include 24/7 Nurseline, Behavioral Health Resource, Case Management, Emotional Well-Being Resources & Inclusive Care
Carelon Wellbeing provides support with counseling, work-live support, legal services and financial services
Kaiser-Mental Health and Addiction Care Services
Week of January 12
Program Monitoring Review
The 2025-2026 SCOE GO Monitoring Review is scheduled for 2/2/26-2/6/26. The review will not include site visits. Here is the schedule. We will share the roster once it is finalized.
OMS Replaced the ECE Care Registry
Why should I create an account? By creating and using your OMS account to register for workshops, you will have a record of all of your registrations in your account calendar. It will also speed up the registration process by automatically filling in your account information in registration forms.
How to Create New Account
Click here or go to: https://stanislaus.k12oms.org/login.php
Click the "Create Account" link.
Enter your information in the spaces provided.
Inventory
Below are the dates and locations that the Business Office will conduct inventory. Dates have been scheduled to ensure that inventory is not conducted while children are present. According to regulations, inventory is required to be completed every 2 years. In effort to make the process as smooth as possible, we are asking Center Supervisors to be present to assist with locating items as necessary. If the Center Supervisor is not available a designee must be assigned. Please alert Jewelee ASAP if you foresee any problems with the scheduled day and time. Center Supervisors, please send calendar invites to all staff to ensure no one is surprised when the business office arrives.
Friday February 13th—Muncy 8:00 AM-12:00 PM
Friday February 13th—Chrysler 1:00 PM-4:00 PM
Friday, February 20th—Sylvan 1:00 pm-3:00 pm
Friday, February 27th—Riverbank 1:00 PM-4:00 PM
Friday, March 6th—MLA 12:00-2:00 pm
Friday, March 6th—Almond Terrace 2:15-4:15
Friday, March 13th—Oakdale CDC 8:00 AM -11:00 PM
Friday, March 13th—Oakdale HS (J St) 12:00 PM-2:00 PM
Friday, April 3rd—Del Puerto 1:00 PM-4:00 PM
Friday, April 10th—CF Brown 1:00 PM-4:00 PM
IEEEP Newsletter
Here is the January Educator/Parent Newsletter. Please share with staff and families
Active Supervision
Ensure classroom teams are following Active Supervision Plan and update if there have been any staffing changes. Please utilize the risk assessment form to identify any classrooms that may need additional support and reach out to Chris or Jewelee for support
Art of Sculpture—Preschool Classes
In case you missed it, it’s almost time for the Art of Sculpture to come alive in our preschool classrooms! The four-week study will begin Monday February 2nd.
Teacher binders to support the Art of Sculpture curriculum have arrived, please plan to stop by TCEC and pick them up from Jewelee. The curriculum is based on the Recycled Materials Study. Here is a link to the Art of Sculpture Curriculum. To assist you, the activity plans are all pre-populated, but teachers have the freedom to make any changes they feel are appropriate for their children.
Materials have already been sent out to sites. There are a few odds and ends in Jewelee’s office in case you find that you are missing anything. Each classroom will receive a board to use as a base for their class sculpture. Sculptures can be up to 3 ft tall and up to 10 pounds.
Please work with families on completing the consent form (English & Spanish)
Here is the PowerPoint with details on the project. The PPT contains links to submit candid photos of children participating in the project as well as a class photo by 2/20/26. In addition, SCOE marketing team will visit two sites to snap additional candid photos. Additionally, we will have a short Zoom meeting on Friday at 2:00 PM. Check your calendar for the invite.
The Art of Sculpture Gala will run over four days: 3/10-3/13 5:30 PM-8:00 PM at the Modesto Children’s Museum. Classrooms have a designated date and time to view the sculpture and experience the Museum. See Schedule
CLASS Observations
Please ensure CLASS observations are completed and entered into COPA as required by the end of February.
COPA Family Group Process/Family Navigation Update
COPA has made an update to the Family Group Process and Family Navigation screens. A new filter has been added (“Exclude Family Service Tracking History From Access”). By checking the box, this option will allow families that no longer receive services at a specific site or agency to be removed from the Navigation and Group Process Lists.
In prior years, COPA always included prior families on these lists if they received at least one service with an agency, regardless of current enrollment status.
State
When an income eligible family notifies the agency that their income has exceeded 85% of the SMI for CDSS (CAPP & CCTR) or 100% of SMI for CDE (CSPP) and the recalculation of income confirms the family exceeds the income eligibility threshold.
Due to the SMI threshold updating annually, if the re-calculation confirms family is within current income threshold family must complete a current income reporting form. A NOA is not required. Family must be notified in writing (email acceptable) that income was verified, and family is still income eligible. Family Eligibility Specialist to issue written notice, updated income reporting form (if applicable) and income worksheet to family. A copy of what was provided to the family must be in family data file.
CLASS Training
Bridging the Gap: Supporting Children with Disabilities through the Classroom Assessment Scoring System Webinar Recording Now Available Bridging the Gap: Supporting Children with Disabilities through CLASS.
DRDP 2025
We have received formal notification from CDSS that DRDP 2025 will be required for all children next program year via Child Care Bulletin 25-34
Updated GO Calendars
We recently changed the calendars for Chrysler Room #2, Almond Terrace Room #2 and Oakdale to accommodate the teams attending the Teaching Pyramid Symposium in February. Additionally, an error was identified in Sylvan’s staff calendar. Here are the updated Staff and Parent Calendars
2025 Public Report
The 2025 CFS Public Report has been uploaded to the CFS website under “publications”
Spring PD Day
Unfortunately the date for the March Professional Development Day was changed from our Non Child Day on March 13th to a child day on March 20th. We are working with the School Readiness team to offer trainings on our planned non-child day.
Help is available when you need it:
Access support from CFS Mental Health & Wellness team at cfs-mentalhealth@stancoe.org
SCOE’s Employee Assistance Program—In the moment counseling support is available by phone 24/7 at 800-295-8323.
CalHOPE: Call or text the CalHOPE Warm Line: (833) 317-HOPE (4673) The CalHOPE warm line connects callers to people who have persevered through struggles with stress, anxiety, depression—emotions triggered by circumstances and events in everyday life. The peer counselors listen with compassion, provide non-judgmental support, and guide you to additional resources that can give hope and help you cope.
Stanislaus County Warm Line—available by phone 24/7. Call 209-558-4600 Stanislaus Co residents can call when they are having a hard time making it through the day but not in crisis, need a caring listener to provide effective feedback to help explore options, or want support, assistance and resources toward recovery.
Stanislaus Behavioral Health and Recovery Services (STAN BHRS) Access Line: 1-888-376-6246
CA state hotline 833-544-2374 that people — particularly older, isolated Californians — can call for local non-medical services, such as food delivery and mental health care.
988 Suicide and Crisis Lifeline—available by phone 24/7. No holds and no busy signals Dial 988
Your health insurance. Call the phone number on your card to access a provider who accepts your insurance. You can access a professional at just the cost of a co-pay
Anthem Total Health, Total You-created to help you take care of your health, work on lifestyle changes and connect with specialized health professionals. Services include 24/7 Nurseline, Behavioral Health Resource, Case Management, Emotional Well-Being Resources & Inclusive Care
Carelon Wellbeing provides support with counseling, work-live support, legal services and financial services
Kaiser-Mental Health and Addiction Care Services
Week of January 20
Art of Sculpture—Preschool Classes
Here is a copy of the Art of Sculpture PowerPoint Presentation in case you were unable to join Friday’s meeting.
Two classrooms still have materials to pick up from Jewelee’s office. These materials include teacher binders to support the Art of Sculpture, a box of bubble wrap, a desk calendar and a poster board.
Here is a link to the Art of Sculpture Curriculum. To assist you, the activity plans are all pre-populated, but teachers have the freedom to make any changes they feel are appropriate for their children. Some teachers have had a hard time accessing the curriculum using this link so please be sure to sign into your SCOE google account before clicking the link.
Supply Orders
The deadline to submit purchase requisitions in Incident IQ is April 30, 2026. To ensure that this deadline is met, carts should be sent to Jennifer Sandoval, our buyer, by April 10, 2026. Be sure to maximize your site supply budgets by this deadline. Please note that items purchased with state funds must be received by June 30, 2026 and items purchased with Head Start funds must be received by July 30, 2026.
Sites may need items beyond what can be purchased using their supply budgets. Some examples of needs include replacing furniture that is old and/or in poor condition, replacing books and sensory items. If your sites have such needs, please have our buyer, Jennifer create a quote and submit the request by placing the quote in this folder no later than April 15, 2026. Requested items must be reasonable and allowable expenses.
Social Skills Class
CFS Mental Health Interns are offering 8 week social skills classes for children referred by the School Readiness/Disabilities Team. Referrals are being made based on Case Management. Classes participating in coaching for Top of Pyramid children are the first priority Here is a poster and a brochure.
Program Monitoring Review
Here is the Roster for our February 2-6 Monitoring Review
Help is available when you need it:
Access support from CFS Mental Health & Wellness team at cfs-mentalhealth@stancoe.org
SCOE’s Employee Assistance Program—In the moment counseling support is available by phone 24/7 at 800-295-8323.
CalHOPE: Call or text the CalHOPE Warm Line: (833) 317-HOPE (4673) The CalHOPE warm line connects callers to people who have persevered through struggles with stress, anxiety, depression—emotions triggered by circumstances and events in everyday life. The peer counselors listen with compassion, provide non-judgmental support, and guide you to additional resources that can give hope and help you cope.
Stanislaus County Warm Line—available by phone 24/7. Call 209-558-4600 Stanislaus Co residents can call when they are having a hard time making it through the day but not in crisis, need a caring listener to provide effective feedback to help explore options, or want support, assistance and resources toward recovery.
Stanislaus Behavioral Health and Recovery Services (STAN BHRS) Access Line: 1-888-376-6246
CA state hotline 833-544-2374 that people — particularly older, isolated Californians — can call for local non-medical services, such as food delivery and mental health care.
988 Suicide and Crisis Lifeline—available by phone 24/7. No holds and no busy signals Dial 988
Your health insurance. Call the phone number on your card to access a provider who accepts your insurance. You can access a professional at just the cost of a co-pay
Anthem Total Health, Total You-created to help you take care of your health, work on lifestyle changes and connect with specialized health professionals. Services include 24/7 Nurseline, Behavioral Health Resource, Case Management, Emotional Well-Being Resources & Inclusive Care
Carelon Wellbeing provides support with counseling, work-live support, legal services and financial services
Kaiser-Mental Health and Addiction Care Services
Week of January 26
Parent Advisory Committee (PAC) Meeting
SCOE GO Parent Advisory Committee (PAC) Meeting this Wednesday, January 28, 2026. Please encourage families to attend the virtual meeting! Remind families as you greet them and point out flyer posted in the classroom. I appreciate your support.
Education Monitoring Trends
Here are some trends from education monitoring. Be sure to monitor all your files ahead of the February 2nd review to correct any trends within your files. We are expecting to receive the list of children for the review on Tuesday, January 27th.
The Parent Contact Record should be dated the date of the home visit/parent conference and the Parent Action Plan should be dated the date family actually signs the form, which is likely later than the conference date.
Preschool, T/K and K goals are needed on the Child/Family Transition Plan
As a reminder, HLTH 3, 4, & 5 are conditional for the DRDP 2025. They are only required for children on an IFSP/IEP. Since we are using the DRDP 2015 for children with IEP/IFSP, we should not be rating these measures this program year. These measures are conditional for both Infant Toddler & Preschool. These measures should not be used as goals.
Fatherhood Connect Events
Here is the flyer for the first three Father Figure Groups. These sessions will provide opportunities to drop in for a relaxed morning of breakfast, conversation and connection with Roberto, Jose, and Andres (and possibly Oscar). Please share with families on Learning Genie. In addition, the Community Health Navigators will disburse flyers to SCOE-GO Family Services Staff. If you have any questions, please email Beverly Perez. This is our first attempt to bring father figures together; we are hoping since it is a more informal opportunity that they will attend.
February IEEEP Newsletter
Here is the February Educator and Parent IEEEP Newsletter. It focuses on understanding and labeling emotions.
Routine Based Support Guide
We wanted to remind you of a resource within your Teaching Pyramid Binders. This Routine Based Support Guide was developed to assist teachers in problem-solving a plan to support young children who are having behavior that challenges adults.
Help is available when you need it:
Access support from CFS Mental Health & Wellness team at cfs-mentalhealth@stancoe.org
SCOE’s Employee Assistance Program—In the moment counseling support is available by phone 24/7 at 800-295-8323.
CalHOPE: Call or text the CalHOPE Warm Line: (833) 317-HOPE (4673) The CalHOPE warm line connects callers to people who have persevered through struggles with stress, anxiety, depression—emotions triggered by circumstances and events in everyday life. The peer counselors listen with compassion, provide non-judgmental support, and guide you to additional resources that can give hope and help you cope.
Stanislaus County Warm Line—available by phone 24/7. Call 209-558-4600 Stanislaus Co residents can call when they are having a hard time making it through the day but not in crisis, need a caring listener to provide effective feedback to help explore options, or want support, assistance and resources toward recovery.
Stanislaus Behavioral Health and Recovery Services (STAN BHRS) Access Line: 1-888-376-6246
CA state hotline 833-544-2374 that people — particularly older, isolated Californians — can call for local non-medical services, such as food delivery and mental health care.
988 Suicide and Crisis Lifeline—available by phone 24/7. No holds and no busy signals Dial 988
Your health insurance. Call the phone number on your card to access a provider who accepts your insurance. You can access a professional at just the cost of a co-pay
Anthem Total Health, Total You-created to help you take care of your health, work on lifestyle changes and connect with specialized health professionals. Services include 24/7 Nurseline, Behavioral Health Resource, Case Management, Emotional Well-Being Resources & Inclusive Care
Carelon Wellbeing provides support with counseling, work-live support, legal services and financial services
Kaiser-Mental Health and Addiction Care Services